Author Guidelines

You are invited to submit an Extended Abstract of 3-4 pages (in English only) according to the template (see below).

The size of a Camera Ready Paper (including abstract, main text, figures, tables and references). has to be 4-6 pages. For each additional page the author will be required to pay extra fee. 

Each main author is allowed to submit max. 2 papers (check for the additional charges on the registration page). However, the author can be mentioned as a co-author in other submissions.

The conference language is English only.

Suggested Frame of the Paper:

• State of the art (shortly). Clearly indicate the problem’s importance and existing approaches for its solving. Formulate main goal (objectives) of your research.
• Outline your solution. How did you do it? Bring out what is unique in your method and/or approach.
• Describe advantages and disadvantages of your method and/or approach.
• Present results of the experimental research (shortly) to verify the proposed method and/or approach.
• Conclude what main outcomes achieved, and mention the future work.

A submission implies willingness to register and present the work if the paper is accepted for presentation at the Conference.

Guidelines for Generative AI Usage

Authors must comply with the guidelines on the use and disclosure of content generated by artificial intelligence (AI) specified in the IEEE Publication Services and Products Board Operations Manual:

8.2.1.B.10:

The use of content generated by artificial intelligence (AI) in an article (including but not limited to text, figures, images, and code) shall be disclosed in the acknowledgments section of any article submitted to an IEEE publication. The AI system used shall be identified, and specific sections of the article that use AI-generated content shall be identified and accompanied by a brief explanation regarding the level at which the AI system was used to generate the content.

The use of AI systems for editing and grammar enhancement is common practice and, as such, is generally outside the intent of the above policy. In this case, disclosure as noted above is recommended.

8.2.1.C.5:

Information or content contained in or about a manuscript under review shall not be processed through a public platform (directly or indirectly) for AI generation of text for a review. Doing so is considered a breach of confidentiality because AI systems generally learn from any input.

Templates

Please use one of the Templates while preparing your Extended Abstract and Camera Ready Paper:

Example of the Formatted Paper in PDF

After the successful review of your papers, you will be asked to consider revising your paper according to the recommendations from the reviewers. Additionally, you should include a report (using the Cover Letter template) where you reflect on all the changes you have made.

ORAL (ONLINE/ON-SITE) PRESENTATION

*** This information is relevant for both, ON-SITE and ONLINE oral formats of presentations ***

Oral (on-site/online) presentation should take around 15 minutes which will be followed by the Q&A session (max. 10 minutes) at the end of your session, therefore, you are kindly asked to be present the whole session. For preparing your presentation please use the MS PowerPoint template.

For online participation: you will be asked to switch on your camera and share your screen in order to show your presentation. Please use MS PowerPoint, or PDF documents. 

For on-site participation: please provide your presentation file BEFORE the start of the session on the USB stick or upload it Microsoft CMT service (use "Add or update files" option of your accepted submission and Upload only the file into "Oral/Poster Presentation" Section) in order to put it on the conference laptop. You will be presenting from it. Please use MS PowerPoint, or PDF documents.   In case of no-show, your paper will be excluded from the IEEE Xplore publications.

POSTER (ONLINE/ON-SITE) PRESENTATION

*** This information is relevant for both, ON-SITE and ONLINE poster format of presentations***

Please prepare a poster based on the template provided. Please note that we have different template for online and onsite participation.

For online poster presentation: upload the file in PPTX (MS PowerPoint) format until 31st of August 2025 via Microsoft CMT service (use "Add or update files" option of your accepted submission and Upload only the file into "Oral/Poster Presentation" Section). Make sure you use the correct version of the PPTX online poster template). Your poster will be published on our Conference portal and only participants will have access to it. Every participant can get familiar with your poster in advance and will be able to discuss your paper with you during the Online Poster Discussion session. Please make sure to be present during this session.

For onsite poster presentation: please use the correct version of the PPTX (on-site poster template). Make sure you hand your poster over to Organising team during your registration on the first day. The Poster should be by the Organising team at least 1 hour before the start of the on-site poster session.

Please make sure to be present during this session. In case of no-show, your paper will be excluded from the IEEE Xplore publications.

INDEXING

Conference content will be submitted for inclusion into IEEE Xplore as well as other abstracting and indexing (A&I) databases. All A&I providers can be found here and include amongst others Scopus and Web of Science.

PRIVACY

IEEE Privacy policy: IEEE policy and professional ethics require that referees treat the contents of papers under review as privileged information not to be disclosed to others before publication. It is expected that no one with access to a paper under review will make any inappropriate use of the special knowledge which that access provides. This applies to anyone else who is authorized to handle submissions.

Publication policies: IEEE reserves the right to exclude a submission from distribution after the conference, including exclusion from IEEE Xplore:

• if the submission does not meet IEEE standards for scope and/or quality, and
• if the article is not presented at the conference.